Embedded Files
Stake Conference
SET UP (30 people for 45 min)
Set up all the chairs you need for your conference
Unless advised otherwise, chair set up is always at 9am on Saturday
There's a green cart in the chair room that
shows gym chair placement. This is only a
suggestion. You are directing set up for your
Stake, so you are welcome to set them up
however you'd like. NOTE: The setup on
this diagram is for a maximum set up - you'll
likely set up less chairs than are shown on it.
Most Stakes leave the empty chair racks along the west and east walls to allow for quicker take down times.
There are setup guides posted on the walls
in the auditorium and hallway rooms. Again,
you're welcome to follow these or
setup however you wish.
If you'd like to meet ahead of time to see where the marks on the floor are, how the carpet spacing rolls work, or where things are let Darren know.
TAKE DOWN
(3 people for 30 min)
Get empty carts into the crowd so members have a place to load chairs
1 or 2 helpers stay out in the crowd to check that chairs are loaded correctly, onto the correct carts
1 person does a final check on padded chair racks, and directs them being placed into the chair room
1 or 2 people direct steel chair racks being lined up along the gym walls
For this duty you just need to direct, and not
get involved in actually folding/hanging chairs.
The directions on the chair carts (shown below) need to be followed. Most importantly No
more than 8 metal padless chairs can go on a section, and no more than 4 padded chairs can go on a section. YES , more will fit on there, but they'll just fall off later when positioning the
carts near each other, and then be crushed and bent up by the heavy momentum of moving carts. Plus, when there's a little room on the end of each bar it gives you more room for your hand to handle the carts.
Have 1 or 2 people empty carts into the audience right after the closing prayer. Then members will be able to hang chairs more efficiently. Have these helpers checking to make sure the right chairs are going on the correct carts, the correct way.
Then have 1 person at the entrance to the corridor that leads to the chair room. This person needs to perform a final check to make usre the carts are loaded correctly, and then put into the correct place. There are paint markings on the floor, and a chart on the wood wall to show where the padded racks go, and the easiest way to get them there.
All the padded carts
go in the chair room.
All the steel chairs go along the east (11 carts) and west (17 carts)
walls in the gym
If you run across any steel chairs with yellow paint on the top please put those in the north lobby or hallway. None of them should be on a cart.
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